After months of planning, you’ve done everything you can to put in order for your special affair. You’ve the pretty dress, jewellery on point, caterers making all your favourite dishes, and then, the unthinkable happens: your venue cancels. I hope that this never becomes your reality. However, in case it does, try not to panic (OK, you can panic a little).
After the initial shock wears off, take a few deep breaths, and read on to learn what to do when your venue cancels.
Clear the Air
Yes, at first you’ll feel the rage, but don’t vent it out just yet. Hence, that will just make the situation worse. Rather, discuss the situation clearly with your vendor and figure out the reason behind cancelling. Sometimes venues cancel because either the owner has some family emergency. In those instances, you can often hire an onsite manager to be there on behalf of the venue owner. Before you go into panic mode, follow up first to see if there’s any potential workaround.
Ask For Your Deposit
Make sure you receive your deposit back — assuming you were required to give one in the first place. Just because you’ve lost your venue doesn’t mean you should lose any money in the process.
Ask for Help
Ascertain whether the venue manager can provide you with an alternative similar venue or whether he has a contact that can assist. Time is of the essence if a wedding venue cancels – therefore, it is worth exploring whether the venue manager has contacts in the industry that can assist you. This is a far quicker option at this stage than frantically ringing around to find an available venue. Most party vendors have a huge network with each other and, instead of being alone in your search; you will have an experienced team working with you.
Let your Other Vendors Know ASAP.
If your venue does go out of business, tell vendors you’re working with and inform them of your situation immediately. So, that they have enough time for making the required adjustments.
Do a Thorough Research & Ask questions
Meticulous inquiries can help avoid such situations up to certain extent. Ask questions like what will happen in the case of family emergency or other situations that could lead to a venue cancellation. That way, you’ll know your options ahead of time and have a solid plan B from the start. Another thing to watch out for is a huge inconsistency in cost compared to other venues. Most likely, these places are desperate to book anyone who walks in the door and are lowering their prices just to stay afloat. When you find a venue with pricing that comes off as too good to be true, it often is.
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